In implementing this Policy, records of all reports and resolutions will be kept by the Title IX Coordinator in accordance with the applicable Institute records retention schedule. All records will be afforded the confidentiality protections required by law, including but not limited to the Family Educational Rights and Privacy Act governing confidentiality of student information. Pratt Munson will create and maintain for not less than seven years the following records:
- Each investigation pursuant to this Policy, including any determination regarding responsibility and any audio or audiovisual recording or transcript made in connection with a formal resolution, any disciplinary sanctions imposed on the responding party and any remedies provided to the reporting party or other affected individuals designed to restore or preserve equal access to the College’s education program or activity;
- Any appeal and the result therefrom;
- Any informal resolution and the result therefrom.
The Institute will also keep for not less than seven years records regarding the response to every report of Prohibited Conduct of which it becomes aware, even if no complaint was filed, including documentation of any supportive measures offered and implemented. If the Institute does not provide a Party with requested supportive measures, then the Institute will document the reasons for that decision. In each instance, the Institute will document the reason for actions taken or not taken, and document that it has taken measures designed to restore or preserve equal access to the College’s education program or activity. The Institute will also maintain for not less than seven years records of all materials used to train the Title IX Coordinator, investigators, Decision Makers, persons who facilitate an informal resolution process, and persons responsible for considering appeals. The Institute will make these training materials available for inspection by members of the public on request.
